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Update on School Operations

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Barker Associates

Award-Winning Integrated Property Consultants

Barker works in partnership with the School and Academy Trust sector bodies , The Confederation of School Trusts (CST), Association of School and College Leaders (ASCL), Institute of School Business Leadership (ISBL) and The Trust Network.

They continue to advocate hard on behalf of schools and trusts and are offering guidance and advice on operational issues. 

Some key items are highlighted here.  

DfE: Schools White Paper

The Schools White Paper 2026: Every Child Achieving and Thriving outlines a major shift in how school estates must evolve to support stronger inclusive mainstream provision.

With SEND reform at its core, the paper signals growing expectations for adaptable, suitable learning environments and earlier intervention, reshaping longterm estate planning and capital priorities.

It aligns closely with the new Education Estates Strategy, reinforcing a move toward proactive, dataled management and lifecycle planning for Responsible Bodies. 

Read the full White Paper analysis here.

DfE: School Rebuilding Programme

The DfE recently launched a new nomination round for the School Rebuilding Programme. Responsible bodies for schools and sixth form colleges have until midday Thursday, 23rd April to submit a nomination.

Nominations must be received before the deadline if you feel you have blocks within your estate that meet the definition of rebuilding/significant refurbishment set out in the DfE’s online guidance.  

If you have any questions about the School Rebuilding Programme, speak to one of our education specialists 

DfE: Manage Your Education Estate

In late February, the Department launched Manage Your Education Estate, which locates information, guidance and data for the management of your school and college estates in one place.

The service includes searchable estate resources, access to CDC2 data, site plans and photos, details of capital funding streams, and a facility for raising enquiries or reporting unexpected closures to DfE.

It also provides access to new guidance and examples to support organisations in planning and delivering renewal or improvement projects across their estates. 

DfE: Commissioning a Condition Survey for School & College Buildings

New DfE guidance sets out how responsible bodies, including trusts, should commission and manage condition surveys for school and college estates.

It explains the purpose of condition surveys, what they should cover, and how to use the findings to inform estates strategy, capital planning and compliance.

The guidance is intended to help trusts secure consistent, high-quality information about the condition of their buildings. 

 

 

Children's coats and bookbags hanging on coathooks in a school

Key points include:

  1. Condition surveys provide a systematic assessment of the state of buildings and building services, helping trusts understand maintenance backlogs, compliance risks and capital priorities. 
  2. Trusts should ensure surveys are carried out by appropriately qualified and experienced professionals, with a clearly defined scope and specification. 
  3. Surveys should assess building fabric, mechanical and electrical systems, external works, and statutory compliance issues (such as fire safety and asbestos management). 
  4. Outputs should include a prioritised schedule of works, cost estimates and condition gradings to support strategic estate management and bid preparation (including CIF or other DfE capital funding). 
  5. Survey data should be integrated into wider asset management planning, informing trust-level estates strategies and long-term investment decisions. 
  6. Trust leaders remain responsible for health and safety and statutory compliance; commissioning a survey does not transfer these duties but should strengthen oversight and assurance. 


For more insights, you can read our blogs on:

How healthy is your estate? – Condition Surveys – Why & How

Condition Surveys – Procuring & Interpreting the Data 

DfE: Improve and Renew: Developing Your Long-Term Estates Plan

This DfE Improve and Renew guidance supports responsible bodies, including academy trusts, to develop and maintain a strategic, long-term estates plan.

It sets out a structured approach to understanding estate condition, sufficiency and suitability, and aligning investment decisions with educational priorities and financial sustainability. Key points include: 

  1. Trusts should develop a clear estates vision aligned to their educational strategy, growth plans and financial forecasts, covering condition, capacity and suitability. 
  2. A robust evidence base is essential, drawing on condition surveys, compliance data, energy performance information and pupil place planning. 
  3. The long-term estate plan should prioritise risks (including health and safety and statutory compliance), address maintenance backlogs and sequence capital investment over multiple years. 
  4. Plans should consider options appraisal, including refurbishment, reconfiguration, expansion or disposal, ensuring best value and alignment with trust strategy. 
  5. Governance arrangements should provide board-level oversight, with clear accountability for estates management, risk management and capital decision-making. 
  6. The plan should be reviewed regularly and updated to reflect changes in funding, demographics, trust growth or DfE policy. 


Take the Barker Estates360 Self-Assessment to find out how your estates management measures up.  

DfE: Ventilation and Air Quality Guidance

The Department has issued guidance on how schools should monitor and manage ventilation and air quality. The guidance covers different ways to monitor air quality, understanding CO2 readings, and using and maintaining air cleaning units. An air cleaning unit specification has also been published. 

Have Any Questions?

If you have any questions or would like clarity on how anything in this blog applies to your organisation, our team is on hand to help.

Speak To An Education Specialist

 

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