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DfE Confirms Key Estates and Sustainability Changes in Academy Trust Handbook 2025

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Robert Gould

Partner at Barker Associates | Award-Winning Integrated Property Consultants

The Department for Education has published the Academy Trust Handbook 2025, effective from the 1st of September 2025. This year’s update brings a sharpened focus on estates management, sustainability leadership, and procurement compliance, reflecting the sector’s growing responsibilities in these critical operational areas. 

Estates Management Now a Key Accountability 

In a significant development, Estates Management was formally added to the previous handbook as a reason to issue a school or trust with a Notice to Improve. This policy shift underscores the DfE’s expectation that responsible bodies take a more structured and proactive approach to estate oversight. 

Supporting this change, the DfE launched its new School Estate Management Standards in April. While not introducing new legal obligations, the standards provide a clear, codified framework for both minimum and aspirational estate management practices. Schools and trusts are expected to benchmark their current approach against this guidance to ensure compliance and long-term asset sustainability. 

Read more about the new School Estate Management Standards HERE. 

Climate Action Requirements Take Centre Stage 

The Handbook also reiterates the requirement for every trust to appoint a Sustainability Lead and have an active Climate Action Plan (CAP) in place by 2025. This aligns with the broader Net Zero agenda and is a clear signal that environmental leadership is now a core accountability for school leaders. 

Ariel view of a school estate with green spaces and a football field

Early adoption and tangible progress will be key to demonstrating compliance and commitment. The DfE has curated a wide range of resources to support schools in developing their plans, many of which are signposted directly in the updated Academy Trust Handbook 2025.

Procurement and Capital Funding: Heightened Scrutiny 

Following the implementation of the Procurement Act 2023, and prompted by recent investigations into capital funding misuse, the Handbook places increased emphasis on procurement policy and the effective management of public money. 

The DfE has confirmed it may now recover funds where irregularity or fraud is identified, highlighting the importance of transparency, competition, and value for money in all capital-related procurement processes. Trusts must ensure internal policies are aligned with the new regime. Full guidance is available in the Procurement Act FAQs. 

Summary 

At Barker, we welcome these changes as an opportunity for trusts to embed stronger governance and resilience into their estate strategies. If you need support navigating the new standards or developing your Climate Action Plan, our team is here to help. 

To understand how your trust measures up against the latest requirements, start with our free tools: the Sustainability Assessment to review your Climate Action Plan readiness, and the Estates360 Tool to benchmark your estates’ compliance against the new DfE standards.

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